In Sreekrishnapuram V T Bhattathiripad college setting, a Purchase Committee (also known as a Procurement Committee) is typically responsible for overseeing the procurement process of goods and services needed by the institution. Here’s an overview of what a Purchase Committee in a college entails

Purpose:

The primary purpose of the Purchase Committee is to ensure transparent, efficient, and cost-effective procurement of goods, services, and works required by the college. It aims to uphold principles of fairness, competition, and accountability in all procurement activities.

Composition:

The Purchase Committee is usually composed of senior administrative officials, finance officers, and sometimes faculty members or subject matter experts depending on the nature of the procurement. The committee may also include external advisors or representatives from relevant departments.

Functions:

Review of Requirements: The committee reviews and assesses the requirements for goods or services submitted by various departments or units within the college.

Tendering and Bidding Process:

It oversees the tendering or bidding process, ensuring that procurement procedures adhere to college policies, local regulations, and best practices.

Evaluation of Bids:

The committee evaluates bids received from suppliers or contractors based on criteria such as price, quality, delivery schedule, and compliance with technical specifications.

Selection of Suppliers:

It recommends the selection of suppliers or contractors based on the evaluation process and ensures that contracts are awarded to the most suitable and qualified vendors.

Contract Negotiation:

The Purchase Committee may be involved in negotiating terms and conditions of contracts to ensure favourable terms for the college while maintaining fairness and transparency.

Monitoring and Compliance:

After contracts are awarded, the committee monitors supplier performance and ensures compliance with contractual obligations, including delivery timelines and quality standards.

Budget Oversight:

It ensures that procurement activities align with the college’s budgetary constraints and financial regulations.

Documentation and Reporting:

The committee maintains records of procurement activities, including minutes of meetings, bid evaluations, and contract documentation. It prepares periodic reports on procurement activities for review by college administration and relevant stakeholders.

Ethical Considerations:

The Purchase Committee operates with integrity and ethical standards, avoiding conflicts of interest and ensuring that all procurement decisions are made in the best interest of the college.

Continuous Improvement:

The committee may also be responsible for evaluating and improving procurement processes and procedures to enhance efficiency, transparency, and accountability over time.

Training and Awareness:

It may organize training sessions or workshops for college staff involved in procurement to ensure understanding of procurement policies, procedures, and best practices.

      Overall, the Purchase Committee in a college plays a critical role in managing the procurement process responsibly and effectively, thereby supporting the college’s mission and operations through efficient resource management and adherence to regulatory requirements.

      The planning board functions in the college with a view to elevate this reputed institution into a centre of excellence in the near future .The board prepares and submits its proposals with a long term perspective, visualizing how the college would be after a decade.

     The planning board assists the Principal in formulating proposals to obtain financial assistance from various statutory organizations such as UGC etc. The board engages itself to see that the schemes are implemented as per the regulations and it also ensures that the distributions of funds are also made rationally.

Members of Planning Board

Dr Parvathy K P                  (Assistant Professor and Head Department of Sanskrit)

Smt. Bindu T                       (Assistant Professor and Head Department of Commerce and Management Studies)

Smt.Vijayalakshmi K K         (Assistant Professor and Head Department of Economics)

Smt Rashmi M P                   (Assistant Professor and Head Department of Mathematics)

Dr Geetha K                         (Assistant Professor and Head Department of History)

Dr Vivek S A                         (Assistant Professor in Management)

Smt Subha I N                      (Assistant Professor in Computer Science) 

Dr Sadeep K                        (Assistant professor in Physical Education)

Dhanya M                            (UGC Librarian)